Purpose-built tools for Amaya project coordinators. Generate specification documents, builder communications, and site reports directly from field notes and transcripts.
Available Tools11 tools · 9 live
Coming Soon
01
Hard Gates Checklist Generator
Generate a pre-production release checklist from project notes. Confirms all Tier 1 gates are satisfied before drawings enter the shop.
Available in a future release
Coming Soon
02
Pre-Production Builder Email
Draft the pre-production confirmation email to the builder. Summarizes confirmed items, flags open items, and outlines Amaya's upcoming deliverables.
Available in a future release
Live
03
Framing Walkthrough Report
Paste a Plaud transcript from your site walkthrough and generate a structured report organized by room with severity levels, required actions, and blocking status.
Open tool
Live
04
Daily Pulse Report
Upload your Trello CSV export and generate the morning standup report — organized person by person with due date priority, pipeline snapshot, and unassigned items for assignment discussion.
Open tool
Live
05
Weekly Builder Status Email
Select a builder, enter a quick status note per project, and generate a polished weekly update email ready to copy and send — organized by project with headline status and next steps.
Open tool
Live
06
Meeting Summary Generator
Upload a Plaud MP3 from a client meeting and generate a polished recap — key decisions, open items, specification notes, and next steps — ready to send to the builder and designer.
Open tool
Live
07
PM Takeoff Intake
Submit project scope directly or upload a CSV — line items match against the Airtable pricing master, a preliminary estimate calculates live, and the takeoff writes directly to Airtable for estimator review.
Open tool
Live
08
Proposal Generator
Pull an approved project from Airtable, review the formatted proposal, and generate a client-ready PDF — sent to the PM and attached to the Airtable record.
Open tool
Live
09
Recent Proposals
View and download proposals approved in the last 10 days. Pulls directly from Airtable — no searching required.
Open tool
Live
10
Estimator Review
Review submitted takeoffs room by room, adjust quantities and footage, verify the 12-step formula waterfall, and approve — all in one screen.
Open tool
Live
11
Pricing Master
Maintain the master list of all cabinet items and unit prices. Changes flow automatically into all new estimates and proposals.
Open tool
Platform Configuration
Project Registry
Maintain the list of active projects by builder. The Weekly Builder Status Email tool reads from this registry to auto-populate project lists.
Manage projects
New tools are added as the framework develops.
Contact Marcos Christodonte to request a tool or report a problem with this platform.
Dashboard/Framing Walkthrough Report
Framing Walkthrough Report
Fill in project details, paste your Plaud transcript, and click Generate.
Project Details
Plaud Transcript
Reading transcript and structuring findings…
Framing Walkthrough Report
Click any field to edit · Review all findings before sending
Overall status — click to select
Findings by room
Room
Finding
Severity
Required action
Party
Structural blocking status
Room
Blocking type
Location / height
Status
Summary notes
Email acknowledgment — include when sending
Please reply to this email to confirm you have received and reviewed this report.
Items marked Resolve before delivery must be addressed before cabinet delivery.
Items marked Critical require confirmation before production proceeds.
Reach out to [Amaya PM] with any questions.
Dashboard/Daily Pulse Report
Daily Pulse Report
Export your Trello board as a CSV and upload it below to generate today's standup report.
How to export from Trello
In Trello, open your board → click Show Menu → More → Print and Export → Export as CSV. Save the file and upload it below.
Upload CSV
Drop your Trello CSV here
or click to browse
Daily Pulse Report
Unassigned
Pipeline Snapshot
Dashboard/Project Registry
Project Registry
Active projects by builder. The Builder Email tool reads from this list.
Active Projects
Project Address
Builder
Current Stage
Active
Add Project
Mark projects inactive when they complete — they'll be hidden from the Builder Email tool but remain here for reference. All changes save automatically.
Dashboard/Weekly Builder Status Email
Weekly Builder Status Email
Select a builder, enter a quick status note per project, and generate a polished email.
Select Builder
Project Status Notes
Select a builder above to load their active projects.
No active projects found for this builder in the Project Registry.
Writing your builder update…
Email Preview
Review the email below. Click any badge to change the status. Copy and paste into Gmail or Outlook.
Email Preview — formatted for copy/paste
Dashboard/Meeting Summary Generator
Meeting Summary Generator
Upload a Plaud MP3 recording and generate a polished recap for the builder and designer.
Meeting Recording
Drop your Plaud MP3 here
or click to browse — MP3, M4A, WAV accepted
⚠ Files larger than 20 MB may need to be trimmed or exported at a lower bitrate
Meeting Details
Listening to the meeting recording… Longer recordings may take 30–60 seconds
Meeting Summary
Review the summary below before sending to the builder and designer.
Meeting Summary — formatted for copy/paste
Dashboard/PM Takeoff Intake
PM Takeoff Intake
Enter project details, then build your scope room by room or upload a CSV.
Project Details
Entry Method
📋
Direct Entry
Build scope room by room using the Amaya pricing master. Recommended — eliminates spreadsheet errors.
📤
Upload Takeoff
Upload a spreadsheet takeoff. Line items will be matched against the pricing master for your review.
Uses the standard Amaya takeoff template. Upload and we handle the rest.
This file has multiple sheets — which one is your takeoff?
First sheet is selected by default.
Click a room to add items · Quantities auto-save · Estimate updates live
Preliminary Estimate
Internal reference only — subject to estimator review
$0
Rooms in Scope
Select a room on the left to add line items
Confirm Item Mapping
Review suggested matches. Green = confident match. Yellow = please confirm. Gray = no match — estimator will price.
0Matched
0Needs confirmation
0No match — estimator prices
Yellow rows are pre-selected but flagged. Confirm, change, or leave — estimator reviews all flagged items.
Review & Submit
Review your scope below. Once submitted, the estimator will price and approve before any numbers go to the client.
Project:
Builder:
Wood:
Construction:
Due:
Creating project record…
Submitted to Airtable
Your takeoff has been submitted. The estimator will review scope, confirm pricing, and approve before anything goes to the client. You'll be notified when it's approved.
Dashboard/Proposal Generator
Proposal Generator
Select an approved project, configure options, preview the proposal, then confirm to generate the PDF.
Approved Projects
Loading approved projects from Airtable…
No approved projects found in Airtable.
Proposal Options
Loading project data from Airtable…
Review Proposal
Review carefully before confirming. If anything looks wrong, click Back to Airtable, correct the data, then return and regenerate.
Proposal Preview — verify before generating
Generating proposal PDF…
Proposal Generated
The proposal PDF has been attached to the Airtable project record and the PM has been notified.